HOW TO WRITE AN APPLICATION FOR SICK LEAVE?
HOW TO WRITE AN APPLICATION FOR SICK LEAVE (coronavirus)?
Each day we make requests verbally to each other, but in the professional and academic world, requests are made in written form. Writing an application is an art that everyone should master. This article will help you master this art. This article is particularly focused on writing SICK LEAVE APPLICATION as it the most widely written application topic.
What is an Application?
Application is written to make a request, discuss an issue, and make a demand for something to the higher authority of the concerned department. Applications are written formally by following a certain pattern.
Who is an applicant?
An applicant is a person who writes an application and discusses in detail his/her problem and makes a request/demand to the person in authority.
Who is an addressee?
An addressee is a person in authority to who the application is sent or addressed. The addressee of an application considers the issue conveyed to him/her and had the right to grant or reject the request or demand being made to him/her. Sometimes, the application is forwarded to the authorities higher than the addressee by the addressee for further deliberation and the final decision about the application.
Purpose of writing an application:
The purpose of writing an application is to convey your issue formally or make a demand to the person in charge of the department. It is a professional and formal way of putting forward requests and concerns, as everything that is formally written has its significance in the professional and academic world more than verbal communication. As most of the time, written proves is required to keep in records or to endorse a certain cause.
Application for Office/Organization/ Company Employees:
Applications written for matters related to offices are addressed to the Employer by the employees. In offices/organizations/ Companies, writing applications, and receiving them is a daily business. Employees convey their issues to their employer or boss by writing applications, and the employer receives them and responds to them accordingly in yes or no to their requests.
Application for School/ College/University:
Applications written for matters related to school and colleges are addressed to the Principal, Dean, chancellor, Head Master, or Head Mistress. And the applicants are students of a school, college, and university. Sometimes, the parents of the students, particularly of small children, are the applicants or the ones who write the application to convey an issue on behalf of their children to the authority of the school.
Application for Sick Leave:
Application for sick leave is the application that is written to demand leave or off from the school, college, office, and organization on the grounds of health issues, poor health, or illness. Health issues may be minor or major, and the duration of the leave is determined considering the illness of the patient, usually by the physician or sometimes by the applicant himself. It is the most widely written application topic and most all of us have experienced writing it once in our life.
Components of an Application:
The enlisted components of an application are as follows;
- Name of the person to whom the application is sent
- The Designation/Post of the person who is addressed
- The Department of the Person in Authority
- Address, city, and country of the addressee
- Proper start, middle, and end of the application
- Name of the Applicant
- Signature of the Applicant
- Email id/ contact details of the Applicant
How to write an Application for Sick leave for Offices/ Organizations/Companies?
The application for sick leave written by an employee is addressed to the owner, boss, or employer of that office, organization, or company, and the one who addresses the owner is his/her employee. The content of the sick leave application written for offices is slightly different and more professional than the one written by students, though the subject “sick leave” remains the same. Write the name of the owner and mention the designation of your boss or employer and also mention the name of the city or area in which your department is situated. Mention the date usually in (MM/DD/YY/) format.
Do mention the most important component “Subject” which helps the addressee to understand immediately what the application is about. Address your employer respectfully by stating “Dear/ Respected Sir or Madam”. Start your application respectfully in a humble way, state your health issue in a convincing manner, validate it by attaching a medical report or prescription and write the required period of leave and conclude it on a thankful note. Don’t forget to make assurance about covering up the loss your absence from will cost your department in the application and also mention names of the colleagues who take over in your absence and serve as your reliever. Write your name at the end on the left corner and duly sign your application.
SAMPLES OF SICK LEAVE APPLICATION
Mr. Alex Hales,
Chief Executive Officer,
Regal Oil Company,
London, United Kingdom,
23rd December 2020
Subject: Request for Sick Leave for a week
Most respectfully, it is stated that I have been feeling unwell for a few days and that is why I could concentrate on my work at the office and also feel exhausted and fatigued at home. Initially, I overlooked my condition, considering all this happening because of seasonal changes, but when my state of being unwell prolonged, I got an appointment from the doctor of a well-reputed hospital in the vicinity of my area for a thorough medical examination. Yesterday, I had had my check-up. Being thoroughly medically scrutinized, I was recommended the blood test and other essential tests. With the help of test reports results, the doctor diagnosed me with a blood infection. With recommending medicine, h the doctor advised me to take bed rest for a week for my speedy recuperation. (Mention the leave period from____ to _____)
Therefore, I urge you to allow me to take off from the office for a week, considering the recommendations of my physician. I assure you that after my recuperation, I will resume my duties and work with the same zeal and zest as I used to do. In my absence, my colleague Kane will take over my responsibilities. For the validation of my above-mentioned account of my illness, my physician’s prescription, and the reports of the medical tests are attached to this application.
I anticipate that my health issue would be considered, and I shall be granted sick leave for the asked period. I shall be obliged for your tender-heartedness.
Thanking you in anticipation!
SAMPLE – 2
Ms. Emma Henry,
Wellington, New Zealand,
26th October 2020
Subject: Request for Fifteen-Day Leave because of Tested Covid Positive.
It is being stated solemnly to let you know that I have not been feeling well since last Sunday. As you know that the entire globe is engulfed in the corona pandemic and it is knocking down one person after another. I got myself tested, for I was experiencing fever and a constant cough. Unfortunately, my test report was positive, and the doctor asked me to quarantine myself for fifteen days by following all the standard operating procedures against Covid-I9. (Mention the leave period from____ to _____)
Therefore, being in quarantine is inevitable for me, so I could not come to the office for fifteen days as I am putting myself in complete isolation. I assure you I will be available for any online assistance related to my work and will make up for the loss upon resumption of my job. I hope that I shall be granted leave for fifteen days.
Stay safe and observe all preventive measures against COVID-19
How to write a Sick Leave Application for School/College/ University?
The application for sick leave written for colleges or schools is addressed to the principal, headmaster, and dean of the academic institute. The applicants are the students of the school, colleges, and university. First of all, the name of the head of the academic institution is written, followed by his designation, name of the institute, and address and date. The subject of the application is written followed by the main application.
After stating your health issue and requesting the grant of leave, mention your academic performance and your attendance percentage to show that you are a promising student, and your teachers are satisfied with you because this will help you convince the authority to grant the sick leave for the said period. Don’t forget to assure your principal or dean that you will make-up for your academic loss by attending extra classes and getting help from your teachers and class fellows. In the end, mention your name, class, and roll number and conclude your application on a thanking note.
Ms. Emily James,
27th May 2020
Subject: Request for Sick Leave
With due respect, it is stated that I have been suffering from fever and a sore throat since yesterday. The doctor has given me medicines and advised me to bed rest for three days and avoid doing mental and physical work. Hence, I cannot come to school for three days, so I request you to grant me sick leave for three days. (Mention the leave period from____ to _____). My medical report is attached to my application.
I am among the talented students in my class and always get good grades. My attendance record is excellent, as I have missed none of my lectures unless the reason is genuine and unavoidable. The percentage of my attendance is 95%, and all my teachers are satisfied with my performance. I assure you I will make-up for my three-day academic loss by getting help and guidance from my class fellows and teachers. I hope that you shall grant me sick leave for three days.
I shall be obliged, thank you.
Mr. Andrew Hawks,
Dean of The Galaxy School,
New York, USA,
12th March 2020
Subject: Request for Sick Leave
I am writing this to inform you I had an accident on the highway last night. My family and I were coming back from the wedding ceremony of my uncle when a truck, whose breaks were failed, hit our car, and then caught fire.
People from a nearby area came to our rescue and saved our lives. Fortunately, my family and I just got minor injuries and were taken to the hospital immediately. For the complete recovery from the accident trauma and injuries, I need to take bed rest for ten days. So kindly grant me leave for ten days. I have attached my medical report to the application (Mention the leave period from____ to _____). I shall attend the school regularly after my recovery.
I shall be thankful to you if you grant me leave for ten days.
General Sample for Sick Leave
Name of the head of school/college
Name of the School/College
With due respect, it is stated that I have been suffering from _____________since _______ The doctor has given medicines and advised me to take bed rest for _________Therefore, I cannot come to school for three days, so I request you to grant me sick leave for________. (Mention the leave period from____ to _____).
I am among the brilliant students in my class and always get ___grades. My attendance record is excellent, as I have missed none of my lectures unless the reason is genuine and unavoidable. The percentage of my attendance is _______, and all my teachers are satisfied with my performance. I assure you I will make-up for my three-day academic loss by getting help and guidance from my class fellows and teachers. I hope that you shall grant me sick leave for three days.
I shall be obliged, thank you.
Name of the student
POINTS TO KEEP IN MIND WHEN YOU WRITE APPLICATION
- Always be relevant and don’t write irrelevant details to prolong the application.
- Always address the addressee in a respectful way, because you are asking a favor.
- Start and end your application with proper salutations.
- Your tone must be humble and convincing.
- Attach your medical report to the application.
- Sign your application to ensure its validity.
- Split the main body of the application in paragraphs so the reader can easily understand it.
- Mention the correct date on the application, as it can be kept in your record.